Senior Facilities Coordinator - Remote Opportunity!

Futures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, the first and only early childhood education provider recognized with the Gallup Exceptional Workplace Award, we offer a variety of early education and child care options for families. Whether it’s KinderCare Learning Centers, Champions, or Crème de la Crème, we build confidence for kids, families, and the future we share. And we want you to join us in shaping it—in neighborhoods, at work, and in schools nationwide.

At KinderCare Learning Companies, you’ll use your skills and expertise to support the work (and fun) that happens in our sites and centers every day. From marketers and strategists to financial analysts and data engineers, and so much more, we’re all passionate about crafting a world where children, families, and organizations can thrive.  

Want to help make a positive impact for children and families in our care and join a highly engaged team?

The Senior Facilities Coordinator fields emergency calls from our centers and facilities team, following up on open issues for the centers, processing invoices for payment, scheduling meetings, providing high-level follow up, and applying various proprietary programs. They also provide project coordination for larger scale projects such as national account Request For Proposals (RFP), multi-center refresh including painting, floors, lighting, fire/life/safety, room conversions, product ordering, and state grants.

As the Senior Facilities Coordinator handling the functions above, you'll provide reporting to key partners, track and develop budgets, mentor and training other coordinators, and lead engagement meetings for the team.

Responsibilities:

• Align with the company's and Facilities department's strategies, objectives, and goals, exhibiting adaptability in response to changing circumstances.
• Collaborate closely with local, regional, and national service providers to ensure that all contracted tasks meet our prescribed service standards.
• Offer assistance to center staff, field operations teams, external vendors, and the facilities field team whenever necessary.
• Extract reports from our work order system and monitor the progression of work order follow-up.
• Efficiently process and validate invoices for prompt payments.
• Keep project reports up to date and distribute at a set frequency.
• Retrieve datasets and contribute to the creation of Excel reports.
• Ensure compliance with health and safety regulations.
• Mentor and/or train other Facilities Coordinator positions.
• Light involvement in budget planning, asset management, tracking and high-level projects.
• Request for Proposal (RFP) participation with Procurement including scope of work preparation and financial analysis of bid proposals from prospective vendors.
• Coordinate national service schedules with vendors.
• Communicate with leadership and other departments.
• Prepare and lead engagement meetings.
• Manage additional tasks and projects assigned to contribute to the organization's goals.
• Handle escalations from other team coordinators.

Preferred Skills & Experience:

We know that experience is gathered in many ways. These guidelines represent some, but not all, of the ways you might have acquired the skills required for this role. If you have a demonstrated ability to fulfill the job duties, but have got there in a different way, please apply.

• Proficiency in Microsoft Office Suite and facility management software
• Excel, Word, Smartsheet, Webex, Slack, work order system, Outlook, Oracle, Basware.
• Attention to detail and a proactive problem-solving approach.
• Strong time management, professional communication, organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Demonstrate excellent critical thinking skills, as it relates to project management, work order follow-up, and emergency calls.
• Proven skill in collaborating with diverse internal and external individuals in a positive and professional manner.
• Leadership and experience in a facilities related role preferred.

#LI-Remote

Our benefits meet you where you are. We’re here to help our employees navigate the integration of work and life:
- Know your whole family is supported with discounted child care benefits.

- Breathe easy with medical, dental, and vision benefits for your family (and pets, too!).
- Feel supported in your mental health and personal growth with employee assistance programs.
- Feel great and thrive with access to health and wellness programs, paid time off and discounts for work necessities, such as cell phones.
- … and much more.

We operate research-backed, accredited, and customizable programs in more than 2,000 sites and centers across 40 states and the District of Columbia. As we expand, we’re matching the needs of more and more families, dynamic work environments, and diverse communities from coast to coast. Because we believe every family deserves access to high-quality child care, no matter who they are or where they live. Every day, you’ll help bring this mission to life by building community and delivering exceptional experiences. And if you’re anything like us, you’ll come for the work, and stay for the people. 

KinderCare Learning Companies is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.